This policy deals only with personal information handled by the Wasaga Beach Chamber of Commerce. Personal information is information about an identifiable individual, excluding business contact information [Please note: this excludes chambers in the province of Québec where business contact information is included]. The following explains how the Wasaga Beach Chamber of Commerce handles personal information. The Wasaga Beach Chamber of Commerce reserves the right to change this policy and it may be updated periodically. These changes may affect our use of your personal information. Accordingly, please check for changes regularly.
The privacy officer can be reached by:
mail: PO Box 394, Wasaga Beach ON L9Z 1A4
Any questions about the Wasaga Beach Chamber of Commerce’s handling of personal information should be directed to the privacy officer. Please see below for more information about the process for referring questions about the Wasaga Beach Chamber of Commerce’s handling of personal information.
Purpose of Collecting Personal Information
The purpose for which the Wasaga Beach Chamber of Commerce collects personal information will be identified at or before the time the information is collected. The Wasaga Beach Chamber of Commerce may collect personal information for the purposes of:
- administering Wasaga Beach Chamber of Commerce membership and providing member services
- registering for Wasaga Beach Chamber of Commerce events, for example the Annual General Meeting, Business Awards, Seminars and special events
- purchasing various Wasaga Beach Chamber of Commerce products or services
- processing and administering the above or other purposes as necessary
- selling of advertising in Visitor Guide Book, Map and Website
The Wasaga Beach Chamber of Commerce seeks consent for all personal information we collect, use and disclose through information provided to individuals prior to collection, or at the time of collection.
Limits for Collecting, Using, Disclosing and Keeping Personal Information
The Wasaga Beach Chamber of Commerce does not collect, use or disclose personal information of individuals except when individuals give consent and provide the information on a voluntary basis. There may be occasions where more specific personal information is necessary for us to proceed with a request for information, or provide you with a product or service. In such cases, we will provide you with a description on the information we need. In all cases, the Wasaga Beach Chamber of Commerce limits the amount and type of information collected to only the personal information that is required to provide the individual with the requested information, product, or service. We collect only information that is voluntarily provided by you and undertake that such information will be kept strictly confidential.
We retain personal information only as long as is necessary to provide the individual with the requested product, service or information and delete or destroy this information after that time. If personal information is given to enable you to register for an event, the personal information will only be used for this event and will then be deleted or destroyed. In some cases, however, legal reporting and retention requirements necessitate that the Wasaga Beach Chamber of Commerce retain information for a specific amount of time. In general, the Wasaga Beach Chamber of Commerce retains information for a period not longer than one (1) year.
Any personal information that the Wasaga Beach Chamber of Commerce retains is kept in such a manner as to ensure its security and confidentiality at all times.
Safeguarding Personal Information
The Wasaga Beach Chamber of Commerce respects the privacy of our members, partners, potential website visitors and internet users and will protect that privacy as vigorously as possible. We store personal information in electronic and physical files that are secure. Our security measures include:
- secure locks on filing cabinets
- using industry standard techniques such as encryption and intrusion detection
- restricted access to records and to equipment
- computer sign on’s and file passwords are required
Unfortunately, no data transmission over the Internet can be guaranteed to be 100% secure. As a result, while we strive to protect your personal information, we cannot ensure or warrant the security of any information you transmit to us or receive from us electronically. This is especially true for information you transmit to us via e-mail. We have no way of protecting that information until it reaches us. Once we receive your transmission, we make our best efforts to ensure its security on our servers.
Accuracy of and Access to Personal Information Collected
The Wasaga Beach Chamber of Commerce makes every effort to keep personal information as accurate, complete, current and relevant as necessary for the identified purposes. The Wasaga Beach Chamber of Commerce does not routinely update personal information.
- on the Wasaga Beach Chamber of Commerce’s Website www.wasagainfo.com
- in written form at the Chamber office
Any questions about the handling of personal information by the Wasaga Beach Chamber of Commerce can be raised with our privacy officer.
At the written request of an individual, he or she may view or edit their personal information as collected by the Wasaga Beach Chamber of Commerce The Wasaga Beach Chamber of Commerce will inform them of what personal information we have about the individual, what it is being used for and, in cases where it has been disclosed, to whom it has been disclosed. There may be exceptional circumstances as provided by the CSA Model Code under which the Wasaga Beach Chamber of Commerce may not be able to give an individual access to the personal information about her or him held by the Wasaga Beach Chamber of Commerce. In this case the Wasaga Beach Chamber of Commerce will explain the reason for this lack of access, as provided by the CSA Model Code.
To make a request, send a signed letter to the Office Manager at P.O. Box 394, Wasaga Beach, ON L9Z 1A4. In your request, please include the following information:
- Telephone number
- the nature of your request, including whether you wish to view and/or edit information or inquire regarding use and/or disclosure
Any questions or comments about the Wasaga Beach Chamber of Commerce’s handling of personal information should be directed to our privacy officer.